Pilot: eProcurement
Combining two independent work group initiatives, Data Sharing & Analytics and Streamlining Procurement, can produce additional value added and supply chain efficiencies for K-12 schools. These pilots will engage various stakeholders to assure that the resulting software application meets federal, state and local requirements. This will substantially convert what is now a paper and PDF process to one that is fully electronic, connecting menu planning, forecasting, ordering and inventory management.
Challenges
- How can we tap local district procurement collaboration and expertise beyond food service?
- How do we build flexibility in template design to accommodate state and local requirements?
- How does free access to publishing GDSN data for suppliers and schools impact competition?
- How do districts receiving documents keep track of products contracted vs. products delivered and pre-approved substitutions?
- What is the impact on out of stocks with improved forecasting tools?
Proposed Process Overview
This video describes a new paradigm for electronic procurement leveraging the Nourish to Flourish GDSN database to drive the selection of product specifications and a “Common Bid Template” consistent with USDA guidance. The process is further enhanced by using prototype menu planning software to ensure accurate forecasts.
